How to Delegate, Coach and Handle Interruptions via a Planner

Hi Guys….I wanted to do a bit of advertising…yes I know I hate that to but I want to mix it with a bit of info about what I do for a living. Kinda like a day in the life of Gail (gafra). So as you know I recently set up an Etsy store and in it I sell digital planners. The planners are for different types of uses but mainly, the business planners were created based on my knowledge of coaching. I own my own Leadership Development business that I run with my husband and our job is to go into companies to help managers and executives lead their team better and even make moves forward to develop their personal lives.

meet so many corporate people who give everything to the companies they work for but they put hardly anything into growing their personal lives. The stories i could tell….but I won’t as that goes against client confidentiality, but what I want you my friends to know is that I designed the planners to help individuals who have a team and aren’t sure how to delegate properly or how to coach their team mates, or how to handle interruptions be they from your team members or your family and friends….that the planners are built to carry you through a process to help you solve that challenge.

So for example, the delegation planner has forms to help you determine how do you personally feel about delegating and if you’re open to doing it then what are the tasks you want or ned to delegate. This can be for your small, in-house business with you and your team of one or two or even a bigger business or simply with your family members, because yes you do delegate at home it just isn’t called that. Even at home you need to determine what tasks you should and shouldn’t be doing then decide, as with a business, who should do what tasks, or who is best suited to do the particular task or who would do the task best.


The Coaching Planner, like the delegation planner also has forms to help you plan out who needs some coaching within your small business or even within your family. Is there someone in your family who needs some help understanding how to deal with a particular situation or challenge…all that involves coaching. the forms help you understand what you ned to look for and what is the process to start doing the coaching process.

Interruptions…we all get them! Some more than others and we tend to not deal with them in the right way, to decrease them. If you have a team or if you have friends or family, then you will be interrupted and sometimes at the worst times when you really need to concentrate. My coaching planner like the others is designed to carry you through a process to better determine what needs to be done to manage these interruptions or even reduce them to nothing…wouldn’t that be marvellous.

OK so I’ll share a few learning on each area so you can learn more compared to me just babbling and selling my planners.


Delegating is a critical skill for anyone with a team. Delegating involves working with an team member to establish goals, granting them sufficient authority and responsibility to achieve the goals, often giving them 1) substantial freedom in deciding how the goals will be achieved, 2) remaining available as a resource to help them achieve the goals, 3) assessing the quality of their effort and attainment of the goals, 4) and addressing performance issues and/or rewarding their performance. Ultimately, the person in charge retains responsibility for the attainment of the goals, but chooses to achieve the goals by delegating to someone else.

The successful delegation of authority as a leadership style takes time and energy, but it’s worth the time and energy to help employee involvement and employee empowerment succeed as a leadership style. It’s worth the time and energy to help employees succeed, develop, and meet your expectations.

How do you delegate?

  1. Learn to let go. …
  2. Establish a firm priority system. …
  3. Play to your workers’ strengths. …
  4. Always include instructions. …
  5. Don’t be afraid to teach new skills. …
  6. Trust, but verify.

The Advantage?

The Advantages of Delegating Tasks. To be effective at work, you often have to delegate tasks to others. Assigning subordinates responsibility over a task not only takes some of the load off your shoulders, it can also help your junior staff members to grow and develop.


coaching leader must not be confused with a coach, but does have coaching skills. The leader has these skills when he is able to develop and improve the performance and competences of his employees. The basis of the Coaching Leadership Style is the dynamic interaction between the leader and the employee.

The Approach

A direct approach involves a transfer of wisdom, where the coach provides advice or direction, probably based on their experience and expertise. This is a widely-recognised, fairly traditional approach.

It’s stated that coaching is an ongoing partnership that supports clients to produce fulfilling results in both their personal and professional lives. The coaching process allows the leader to deepen their learning, improve their performance and enhance quality of life.

good coach offers support and assistance to those he or she is coaching to help them implement change and achieve desired goals. Professional development is a team effort. It’s usually not wise to simply cut the person free after a session and expect him or her to achieve everything on their own.

Successful Coaching is a powerful relationship in which client and Success Coach work to improve the quality of the client’s life. Through dialogue, inquiry, goal setting, accountability and general motivational techniques, the Success Coach supports the client to assume full responsibility for creating a fulfilling life.


Benefits to coaching an individual include: improvement in individual’s performance, targets and goals. increased openness to personal learning and development. increased ability to identify solutions to specific work-related issues.


  • To cause or make a break in the continuity or uniformity of (a course, process, condition, etc.).
  • To break off or cause to cease, as in the middle of something:He interrupted his work to answer the bell.
  • To stop (a person) in the midst of doing or saying something, especially by an interjected remark:May I interrupt you to comment on your last remark?

How do you manage Interruptions?

  1. Keep an Interrupters Log. …
  2. Analyze and Conquer Interruptions. …
  3. Put Your Phone to Work for You (Not Against You) …
  4. Catch Your Breath. …
  5. Learn to Say “No” …
  6. “Available” and “Unavailable” Time. …
  7. “Invitation Only” Time. …
  8. Uncontrollable Interruptions.

How do you manage distractions?

  1. Clear Physical and Mental Clutter. …
  2. Create Your To-Do List. …
  3. Avoid multi-tasking. …
  4. Have Regular-Timed Breaks. …
  5. Know The Best Times To Work. …
  6. Remove Distractions. …
  7. Limit Your Caffeine Intake.

So to go back to selling a bit…ugh…My planners are created to help with these processes without you having to now find a way to do some of these activities. So I encourage you to try one or if you have a friend who needs help with this let them try it. If they have any issues or questions I’m here to answer them just let them email me at I’m here to coach.

Published by Gail Francis

Hi, I'm a mother of four, one boy and three girls ranging in ages from 26yrs to 22yrs. I own my own business that I run with my husband and we have no pets. We've had a variety of pets from dogs, cats fish etc, but things go wrong when we have pets so we decided that we are not pet people. I'm a creative person and I love to learn and share what I learn. Watercolour painting is my great love. I dream of having my art appreciated and hung on the walls of homes, offices, churches, anywhere that people can view them and start up a conversation about them. So that's a little about me, come peruse more of my site and ENJOY!!!

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